Optimizing data collection in long-term care facilities

Testing the Implementation of a Toolbox to Optimize Data Collection and Data Quality of the National Medical Quality Indicators in Long-term Care Facilities: a Pilot Study Within the National Implementation Programme NIP-Q-UPGRADE

This study is testing a new toolkit to help long-term care facilities in Switzerland improve how they collect and check important medical data.

Quick facts

• Phase: Not applicable
• Study type: Interventional
• Enrollment: 30 (estimated)
• Ages: 16 Years and up
• Sex: All
• Sponsor: University of Basel (Academic / other)
• Locations: 3 sites (Manno, TI and 2 other locations)
• Trial ID: NCT06848725 on ClinicalTrials.gov

What this trial studies

This pilot study aims to implement a data quality development toolkit designed to enhance the collection and reliability of medical quality indicators (MQI) in long-term care facilities across Switzerland. The approach involves training external providers who will then train designated staff, referred to as champions, within the facilities. These champions will be responsible for monitoring data quality and training their colleagues. The study will recruit a maximum of 30 long-term care facilities from different language regions in Switzerland to participate in this initiative.

Who should consider this trial

Good fit: Ideal candidates for this study include long-term care facilities in Switzerland that are recognized and willing to implement the data quality toolkit.

Not a fit: Patients in facilities that do not participate in the study or those that do not have the capacity to implement the toolkit may not benefit.

Why it matters

Potential benefit: If successful, this study could significantly improve the quality of care in long-term facilities by ensuring accurate and reliable data collection.

How similar studies have performed: While similar approaches have been explored, this specific implementation of a data quality toolkit in long-term care settings is relatively novel.

Eligibility criteria

Inclusion criteria:

1. External training providers:

   1. willing to implement trainings as designed by the research team and to all interested long-term care facilities
   2. have capacity to provide the trainers and infrastructure for the trainings - agree to non-commercial use of training materials
2. Trainer:

   1. with competence in training staff of long-term care facilities
   2. with knowledge on data collection of the current MQIs
3. Long-term care facilities:

   1. with a cantonal recognition as a residential long-term care facility
   2. willing to implement the toolkit
   3. which can nominate at least one champion
4. Champions:

   1. Long-term care facility employees motivated to take up the role
   2. having sufficient knowledge of the residents, infrastructure and processes in the facility (e.g., resident care, needs assessment instrument, electronic health records)
   3. Ideally with experience in leadership, staff training, MQI data collection and quality monitoring, e.g., nurse, nurse expert, quality manager, needs assessment instrument manager
5. Management and staff responsible for quality:

   1. any level of management staff and staff responsible for quality in long-term care facility e.g., director of nursing, team leader, quality manager
   2. directly involved in supporting the implementation of the toolkit or exposed to its content
6. Nursing and care staff:

   1. Any level of nursing or care staff e.g., registered nurses, licensed practical nurses, nurse aids involved in collecting data for MQI
   2. exposed to the content of the toolkit (i.e., internal trainings, feedback, support materials), e.g., registered nurses, licensed practical nurses, nurse aids

Exclusion criteria:

1. long-term care facilities that are participants of the study "Data Quality and National Quality Indicators in Long-term Care Facilities: a Validation Study and Evaluation Study"

Where this trial is running

Manno, TI and 2 other locations

• Department of Business Economics, Health and Social Care, University of Applied Sciences and Arts of Southern Switzerland (SUPSI), Manno, Switzerland. — Manno, Ti, Switzerland (Recruiting)
• Institut für Pflegewissenschaft - Nursing Science (INS), University of Basel — Basel, Switzerland (Recruiting)
• La Source School of Nursing, HES-SO University of Applied Sciences and Arts of Western Switzerland, Lausanne, Switzerland — Lausanne, Switzerland (Recruiting)

Study contacts

• Principal investigator: Franziska Zúñiga, Prof. Dr. — University of Basel
• Study coordinator: Franziska Zúñiga, Prof. Dr

Conditions Toolbox to Optimize Data Quality of the National MQIs; NIP-Q-UPGRADE; quality indicators; long-term care; data quality improvement